Workspace settings

To see your workspace management options, go to Settings & members at the top of the left sidebar. In the window that pops up, click on the Settings tab.

In this window, you can:

• Change your workspace name: We recommend keeping it short and simple!

• Change your workspace icon: Click on it to choose an emoji or upload your own image. Ideal dimensions are 280px by 280px.

Create a short, custom, and memorable URL for your workspace. This makes it easy to brand your workspace to match your team or company, and share it with others!

• Under Domain, fill in what you'd like to complete the URL: notion.so/domain

• If your workspace has a custom domain, it will be displayed at the start of any public page URLs for sharing, such as acme.notion.site. Learn more about public page sharing here →

At any time, you'll be able to modify your workspace's custom URL.

• Navigate to Settings & members, then Settings.

• Under Domain, replace the existing domain with your new intended workspace name:

• By default, your workspace's public page URLs will be given a unique string as an identifier, such as  unique-string-100.notion.site.

• Once you've set your own workspace domain, it will be displayed at the start of any public page URLs, such as acme.notion.site. The unique acme.notion.site URL is only used for publicly shared pages from within your workspace. Internally, you will still see the URL as notion.so/acme.

• If you switch to a new custom domain, any existing links starting with the previous domain (previousdomain.notion.site) will no longer work! You'll need to re-share the new links.

Make it simple for people with certain email address domains to automatically join your workspace as members, or as workspace owners if you're on a Free plan. As soon as they sign up, Notion will recognize their email and ask if they want to join your workspace.

• New allowed domains are restricted to the email domains of the members of that workspace. To add a domain that isn't available, someone with an email address from that domain will have to join the workspace.

• Use this so all new employees who join your company can easily join your shared workspace. All they have to do is sign up for Notion with their work email.

• Bear in mind that you'll be charged per member on Plus, Business and Enterprise Plans.

Depending on how you're using your workspace, you may want to keep the data you have in it private for just your team. If you have an Enterprise Plan, you can go to the Security section to adjust two kinds of settings.

• Allow members to request adding other members

• Allow any user to request to be added as a member of the workspace

• Disable public sharing: Don't let members publish pages to the web.

• Disable duplicating pages to other workspaces: Don't let members move pages to other workspaces. Especially helpful if you have a lot of people and a lot of pages. It can get confusing fast, and some people may lose access when pages get moved.

• Disable export: Don't let members export pages. This ensures that all your data stays in Notion rather than having different versions saved as Markdown or CSV.

• Disable members inviting guests to pages

  • Allow members to request adding guests (available if the above setting is turned on)

Your Notion data will always be backed up in the cloud, but you can also export it for safekeeping. You can export all your pages as HTML, Markdown, or CSV (for databases), along with any files you've uploaded, too.

If you're on a Business or Enterprise plan, you can also export your entire workspace to PDF, which can be helpful for legal and compliance backups.

Pages that the exporter doesn't have access to, such as private pages of other users, will not be included in the export. Workspace admins on the Enterprise plan can give themselves and others access to specific pages using content search, so that those pages can be included in future exports. Some content also may not be exported based on teamspace settings.

A sitemap (index.html) is included the export to help you navigate the exported workspace. The list items in the sitemap are locally linked to the exported pages in HTML and Markdown formats.

To export your workspace content:

1. Go to Settings & members in your sidebar → Settings.

2. Find and select Export all workspace content.

3. You'll receive an email from Notion with a link to download your files. This link will expire after 7 days.

If you have a Business Plan or Enterprise Plan, you can click the Export members as CSV button to quickly get a list of everyone in your workspace.

The exported CSV will include:

• Email

• First name

• Last name

• Role (Workspace owner, Membership admin, member, or guest)

• A comma separated list of permission groups that each member is part of

• User ID